By determining how much effort you will need to put into a task, you can plan your time more wisely. It may be a waste of your time to do an unimportant task to perfection. Only spend enough time to get each task done well enough to move forward to the next. You will work more effectively if you put the most effort into the most important tasks.
As you have read this article, you should have started understanding just how well proper time management can benefit you. Stop rushing through your day with no idea how you will get it all done. Use this advice, and any other you can find, that will help you get your days to a comfortable level of success.
Do not rush through your day. If you rush through things and make mistakes, it is going to take you far longer to fix those mistakes than it would have for you to do it right the first time. Slow and careful work will be more productive than rushed, sloppy work. Find something that motivates you. Tell yourself that if you work for a set amount of time, you can enjoy whatever it is you have chosen. It doesn’t have to be something monetary. You can reward yourself with a break to do as you wish, surf the Internet, or listen to your favorite music.
When time is tight, start setting limits on how long it takes you to do things. For example, rather than browsing the Internet when you have to check email, just allow yourself five minutes to read and respond to your messages. Cut out the excess, stop wasting time and keep yourself on schedule. Realize that it is okay to say no. Many people take on too many things because they feel they can’t say no, and then bring about their own stress. Go to your schedule to see what you can do. Are there tasks that somebody else can handle? If so, maybe your family and friends can help. If you want to maximize your time, start your day by taking 30 minutes to plan your entire day. This time you take to plan out your day will save you a lot of time in the long run. By having your day planned out, you will have a schedule to follow and will avoid wasting time with unnecessary tasks. Building flexibility into your schedule will really help you with time management. Leave a portion of every day open for unplanned activities. You can use this time to address new concerns that come up in the course of the day. By routing unexpected issues into this specific time, you’ll make the rest of your working day more productive.
Believe it or not, breaks can help you get your work done faster. If you are stressing out about what needs to get done, you are not focusing on the task at hand. Take a break when you feel overwhelmed and come back to the project when you are refreshed. If you want to prevent anxiety from overwhelming you, make sure your time management strategy includes plenty of division. Lots of big tasks seem insurmountable at first glance. If you take the time to divide them up into smaller jobs, though, they become a lot more manageable! Fill your schedule with small, “bite-size” tasks, and soon you’ll be meeting your goals again. Try to avoid answering the phone or e-mails just because they ring or appear. If you can, try disabling or disconnecting instant messaging. You don’t need to instantly give people attention unless it’s essential to the instant human response aspect of your business. You should try scheduling time for returning calls and answering emails.
Keep a journal of your days for a week or two. Include everything that you are doing during the day. Once you have compiled a list of all of your activities, you will be able to find where you are wasting time. This way, you can eliminate any unnecessary activities in the day.
Keep a diary of how you are spending your time. Do this for about 3 days. You will be able to see what you are spending time on. You can then determine what is necessary to spend time doing and what isn’t necessary. Figure out how to manage your time better.